CPDMS

by Kentucky Cancer Registry
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CATEGORIES
Tumor Registry Software → Hospital-based cancer registries

OVERVIEW

A comprehensive, web-based Cancer Patient Data Management System (CPDMS) for hospital cancer registries to collect, manage and analyze cancer patient data.

The Cancer Patient Data Management System (CPDMS) is a comprehensive, web-based tumor registry system developed by the Kentucky Cancer Registry (KCR) at the University of Kentucky, with development starting in 1990. It is designed for hospital-based cancer registries to collect, manage, and analyze information related to the diagnosis and treatment of cancer patients. The system is a fully functioning tumor registry that meets or exceeds all requirements for major national cancer standards.

Key Features and Capabilities

  • Data Abstracting and Coding: Supports the detailed abstracting and coding of all reportable cancer and neoplasm cases.
  • Centralized Web-Based Management: As a web-based application, the software resides on secure KCR servers, eliminating the need for individual hospitals to maintain and update the software locally.
  • Patient Follow-up and Monitoring: Enables hospitals to monitor, analyze, and follow cancer patients over time, recording data on medical intervention and health status.
  • Data Analysis Tools: Provides analytic tools to perform descriptive and comparative statistics, including mean, standard deviation, frequency distribution, z-test, t-test, and chi square.
  • Data Output and Exchange: Allows users to generate data output files for external reporting, such as the National Cancer Data Base (NCDB) call for data and the Rapid Quality Reporting System (RQRS).
  • Relational Database: Utilizes a fully relational database design, assigning a unique system-generated identification number to link all records for a patient.

Target Users and Compliance

CPDMS is primarily used by hospital cancer registries and registrars in health care facilities that diagnose or treat cancer patients. The system is compliant with and adheres to the rules and regulations specified by HIPAA. It meets or exceeds all tumor registry requirements for the American College of Surgeons (ACoS) Commission on Cancer (CoC), the National Cancer Institute's SEER Program, and the reporting requirements of the National Program of Cancer Registries (NPCR).

RATING & STATS

Founded
1990

KEY FEATURES

  • ✓Cancer registry data abstracting and coding
  • ✓Patient follow-up and monitoring
  • ✓Descriptive and comparative statistical analysis
  • ✓Web-based, centralized data management
  • ✓NCDB and RQRS data output
  • ✓Compliance with ACoS and SEER standards

PRICING

Model: enterprise
Pricing is not publicly disclosed. The system is provided as a service to Kentucky hospitals, and is likely offered on an enterprise license or subscription model for external organizations.

TECHNICAL DETAILS

Deployment: cloud, saas
Platforms: web

USE CASES

Hospital Cancer Registry ManagementMandatory Cancer Case ReportingCancer Patient Data Analysis and MonitoringCompliance Reporting for CoC-Approved Programs

INTEGRATIONS

NCDB (National Cancer Data Base)RQRS (Rapid Quality Reporting System)SAS (Statistical Analysis System)

COMPLIANCE & SECURITY

Compliance:
HIPAAACoS (American College of Surgeons)SEER (Surveillance, Epidemiology, and End Results Program)NAACCR (North American Association of Central Cancer Registries)
Security Features:
  • 🔒2FA (Two-Factor Authentication via Duo Security)
  • 🔒Encryption (256-bit data encryption)
  • 🔒IP Address Restriction
  • 🔒Client Certificate Authentication
  • 🔒Secure HTTPS/TLS 1.2+

SUPPORT & IMPLEMENTATION

Support: email, phone, training
Target Company Size: small, medium, enterprise
TRAINING AVAILABLE

PROS & CONS

✓ Pros:
  • +High level of data security and patient confidentiality (2FA, IP restriction, encryption)
  • +Meets all major national cancer registry standards (ACoS, SEER, NAACCR)
  • +Centralized, web-based platform eliminates local maintenance burden
  • +Includes built-in analytic and statistical tools for data analysis
✗ Cons:
  • -Limited public information on pricing and external features
  • -Access is restricted, requiring specific network/certificate setup
  • -Primarily focused on cancer registry data, limiting broader EMR/EHR functions

ABOUT KENTUCKY CANCER REGISTRY

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