What is Veeva Vault? #veeva #veevavault #veevasystem #ecm #learnabtveeva #vault #videos #art #bgmi

This video provides an introductory explanation of Veeva Vault, positioning it as a specialized Enterprise Content Management (ECM) system predominantly utilized by pharmaceutical companies, with some application in retail. The speaker begins by contextualizing Veeva Vault within the broader landscape of ECM tools, drawing a direct comparison to more generic systems like Documentum. While Documentum is presented as a versatile tool applicable across various industries (banking, financial services, insurance, life sciences) through additional layers and customizations, Veeva Vault is highlighted for its singular, deep focus on the pharmaceutical sector from its inception.

The discussion progresses into the historical context of Veeva Systems, the company behind Veeva Vault, noting its founding around 2007. From its early days, Veeva strategically approached pharmaceutical companies, building applications tailored to their specific needs. This led to the development of specialized "Vaults" covering critical areas within pharma, including Quality Vault, Clinical Vault, Regulatory Vault, and various Commercial applications. A key differentiator emphasized is Veeva Vault's operational model: it is a Software-as-a-Service (SaaS) application where Veeva Systems itself manages the backend servers and infrastructure. This contrasts sharply with older ECM models where client companies were responsible for managing content servers, doc brokers, doc hosts, and application servers, often leading to significant internal resource allocation for maintenance, outage resolution, and performance tuning.

The speaker elaborates on the benefits derived from Veeva Vault's SaaS model. By having Veeva Systems manage the underlying infrastructure, client companies are freed from the burden of server maintenance, allowing them to focus primarily on application configuration and business requirements. The system is described as highly user-friendly, with an intuitive look and feel, and configurations can be managed directly from the front-end with appropriate admin access. Its cloud-based deployment ensures accessibility from anywhere with an internet connection, even via mobile browsers, enhancing flexibility for users. Furthermore, Veeva Vault boasts a robust and continuous upgrade cycle, with new releases and features deployed quarterly to its clients. This consistent evolution, driven by both business requirements and internal enhancements, ensures the platform remains current and responsive to industry needs. The concept of "out-of-box configuration" is introduced, explaining how successful client customizations can be integrated into future standard releases for broader client benefit, and the Veeva Vault Help Page is highlighted as a comprehensive resource for both end-users and administrators.

Key Takeaways:

• Specialized ECM for Pharma: Veeva Vault is an Enterprise Content Management system primarily designed and optimized for pharmaceutical companies, distinguishing itself from general-purpose ECMs like Documentum which require extensive customization for specific industries.
• Strategic Pharma Focus from Inception: Founded around 2007, Veeva Systems deliberately targeted the pharmaceutical industry, building applications specifically to address its unique content management and operational challenges.
• Comprehensive Application Coverage: Veeva Vault offers specialized applications across critical pharmaceutical domains, including Quality Vaults, Clinical Vaults, Regulatory Vaults, and various Commercial applications, covering a wide spectrum of industry needs.
• SaaS Model with Managed Backend: A core benefit of Veeva Vault is its Software-as-a-Service (SaaS) delivery, where Veeva Systems manages all backend servers and infrastructure, significantly reducing the maintenance burden and operational overhead for client companies.
• Reduced Client Maintenance: Unlike traditional ECMs where companies manage servers, outages, and performance, Veeva Vault's managed service model allows clients to focus on application configuration and business logic rather than infrastructure upkeep.
• Simplified Configuration and Administration: The application features an intuitive front-end interface that allows administrators to perform configurations and customizations directly, simplifying management compared to more complex, multi-layered systems.
• Cloud-Based Accessibility: As a cloud-deployed application, Veeva Vault offers ubiquitous access from any location with an internet connection, including mobile devices, enhancing user flexibility and productivity.
• Continuous Quarterly Upgrades: Veeva Systems provides regular, quarterly upgrades and releases, ensuring the platform continuously evolves with new features and improvements driven by both client feedback and internal development.
• "Out-of-Box Configuration" Concept: The platform incorporates a mechanism where successful client-specific customizations can be integrated into standard "out-of-box" configurations in future releases, benefiting the broader client base.
• Dedicated Help and Learning Resources: The Veeva Vault Help Page serves as a comprehensive resource, offering detailed explanations and visual guides for both end-user activities (e.g., searching, creating documents) and administrative configuration tasks.

Tools/Resources Mentioned:

• Veeva Vault
• Documentum (as a comparative ECM)
• Veeva Vault Help Page

Key Concepts:

• Enterprise Content Management (ECM): A system used to manage and store documents and other content related to an organization's processes.
• SaaS (Software-as-a-Service): A software distribution model in which a third-party provider hosts applications and makes them available to customers over the Internet.
• Out-of-box configuration: Standard, pre-built functionalities and settings provided with a software application upon initial deployment.
• Quality Vault: A specific Veeva Vault application designed for managing quality-related documents and processes in pharmaceutical companies.
• Clinical Vault: A specific Veeva Vault application for managing clinical trial documents and data.
• Regulatory Vault: A specific Veeva Vault application for managing regulatory submissions and compliance documents.
• Commercial applications: Veeva Vault applications tailored for commercial operations within the pharmaceutical industry.